Knowhow-Now Article

How An Outsourced Virtual Bookkeeping Service Can be Beneficial to Your Business

By Andrew Wilson

Andrew Wilson

All businesses need some bookkeeping procedures to manage the crucial financial aspect of business operation. Oftentimes, the procedures can be tedious especially for those who are just starting to launch off their business venture. It is important for businessmen to know that there are ways to greatly ease their bookkeeping difficulties which can include outsourcing virtual bookkeeping services for their financial and accounting needs. Apart from the conveniences provided by the method, there are also benefits that can be enjoyed when companies decide to utilize it.

How can outsourcing virtual bookkeeping services be advantageous?

The process involves contracting out a professional bookkeeper or a company that engages in virtual bookkeeping to perform bookkeeping and accounting functions for the business firm without being responsible for them. It means that the hired bookkeeper does not report for on-site work, but instead processes the financial documents from any remote location. Working virtually as a bookkeeper entails monitoring the financial records, updating the books, balancing accounts receivables and payables, invoicing, preparing tax declarations, and preparing financial reports. All these are undertaken without actually being present in the business office. Instead, all coordination and collaborative works are done employing modern amenities such as computer hardware and software, fax machines and the Internet.

Outsourcing virtual bookkeeping service and utilizing it for the company’s full advantage can provide more savings in terms of salaries, benefits, and other overhead costs. The company pays only the exact amount of work completed. Unlike when an in-house bookkeeper is hired, the company needs to pay the total set of hours being physically present in the office even without rendering any actual bookkeeping works during those paid hours. The company is also not obliged to provide benefits or loans nor shoulder the virtual bookkeeper’s taxes since he is not considered a regular employee. Because working virtually is done outside the business office, there is no need to provide an office space and supplies for an additional employee. All these savings can be used on other business components such as equipment purchase or upgrading, employee training and employee benefits.

Virtual bookkeeping also reduces the business owners’ concern over financial matters. The method assures them they are hiring professionals and qualified bookkeepers who have the expertise to process, monitor and update the company books error-free and accurately. Knowing they hired the best, business owners can focus their attention, time and energy on other important facets of business operation like improving their services or developing new products.

book-keeping is important for all businesses

Means of Outsourcing Virtual Bookkeeping Services

There are two ways to outsource bookkeeping services. Although both can be easily scouted from the Internet, each one offers different packages and has varying charge rates. The first option is by contracting with virtual bookkeeping companies that boast of professional staff who can provide customized bookkeeping services online for all types of businesses. These companies can be outsourced as long as the business firm is within their operation hub. They offer different packages, which can include complete confidentiality of financial information and provision of document back up as a guarantee against data loss or damage. These virtual bookkeeping companies normally charge for every service performed by their bookkeepers or accountants by the hour.

The other option is more popular with small-scale business firms. Many business owners prefer freelance virtual bookkeepers because they are more inclined to handle every transaction more personally than the company-hired bookkeepers do. These freelancers are not bound by any company laws thus they can be expected to perform their tasks more meticulously and more tailored to meet the business firm’s specific requirements. They also charge less and can be relied upon to complete their work faster since they have lesser load than the company-based staff.

Outsourcing virtual bookkeeping services can take away much of the stress that normally accompanies a business owner in operating his venture. Although there may not be slim chances of meeting the virtual bookkeeper, the accurate and updated financial accounts submitted are enough affirmation that keeping the books the virtual way is indeed beneficial to the business.


The method assures them they are hiring professionals and qualified bookkeepers who have the expertise to process, monitor and update...

outsourcing cac cut costs

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