A document management system is a system which is uniquely designed for helping you to provide the accessibility of your document and sharing of your document worldwide and globally. Online Document Management collaborates and shares your necessary documents with any personal or professional computer which would be connected to an internet connection. This streamlines your important document management processes with a secure manager which lets you to organize your files and store them online securely. It makes sharing easy and collaborate you with your customers, business partners and colleagues. indexing document system allows you to view, modify and store the documents online easily. Using this system there are several benefits:-

• You can easily share unlimited documents with your colleagues.

• You can create a backup of all your data and documents.

• You can store any size file or folders containing a series of files.

• You can easily collate the files and can add necessary comments onto it.

• You can have a secure and centralized location for all of your files.

There are some specific document capture like; it must enhance the productivity by giving the best to users. No designing issues should be present there, It must be secure and reliable, Must be accessible from everywhere with an active internet connection. These features create a useful Document Management Online. There must be always a strategy should present and followed in any organization. There must be proper planning and must have a smooth control over the flow of documents within a organization. As per the requirement of company thousands of documents, in paper or digital form uses and stored.

To assure the security of documents some well designed management rules should be followed. Integrated Document Management allows us to use tools and methods used to capture, preserve, store, deliver and dispose the document in an organization. To convert the hard paper into images or pdf files we require the conceptual help of software. It allows users to share all kinds of files from a central Web-based system. It saves your time streamlining your work flow and files. Security of data is assured with integrated document management.

The latest emerging technologies are getting involved to make it more reliable and useful as per company requirement. Latest technologies have made Document Retrieval Systems trustworthy and useful. Cloud Computing is one of the example of latest technology. It has opened a wide and huge platform to access the documents, files and data all over the world. The core files formats are needed to be taken care, once after transformation the files are more useful and easily available. The usage and requirement of files and documents depend on Requirements document management system. Information stored on hard paper or in computer system or in additional media is a source to reusing the data; whenever the data is required this system will retrieve that for you several times. An active internet connection makes it more useful, easy and convenient to use such documents.