Time is a really important consideration in business. It is said that a business executive always has 56 hours of pending work on his desk at any given point of time! Imagine if you could complete all your work on time and have some spare time at your disposal. Corporates strive hard to make such a work environment where productivity is maximum and waste of time almost nil; but it just doesn’t happen. But technology can make everything possible, and it has made saving loads of time possible too, thanks to tools which allow digital document management.
People still follow traditional means of document storage. They file paper documents in folders and keep it inside shelves or arrange them on racks. Over the years, these files accumulate and become difficult to manage. Even retrieving one single file can consume hours of time because finding a single file amidst hundreds of others is not an easy task. Further, adverse climate conditions, spider webs, the presence of file eating rats and dust deteriorate the condition of these documents. Would you want your official archives to stay under such conditions? If you feel horrified to imagine the condition in which your documents are kept, it is time you employ business document management software.
Document management tools offer easy access over all the office documents, enhanced security, better control and easy retrieval. Business document management tools can allow you to integrate different kinds of documents such as spread sheets, PDF files, presentations and documents in one place so as to gain a better insight. Converting all your documents to a digital format is vividly simple with document scanning software. High speed scanning software is capable of scanning up to 1000 documents in an hour. Within a couple of days, you can digitize all your paper documents and store them in any format as desired. Some scanners have an inbuilt feature to scan the documents in a word format so that you can edit the text.
Using sophisticated document management tools can save your company’s money too, which flows endlessly from the coffers on expenses that can be avoided. Each day, a single employee consumes 20 papers on an average. Multiplying this number with the total number of employees, and then by the total number of working days, you will get an astonishing amount! Let’s consider this case – there are 50 employees in your firm and each consumes 20 papers daily. The daily consumption of paper in your office is 1000! If your office is open even 300 days a year, the total paper usage amounts up to 30,000! It can come close to $300, and we aren’t yet counting the amount of paper that goes waste!
To save time and money, you should employ a strict document management policy where in your documents are managed in a systematized, safe and professional manner. This can be made possible; all thanks to sophisticated document management tools that are revolutionizing the way people perceive business dealings and practices.
